OW64 Plan for Office Staff Activities

    OW64 Plan for Office Staff Activities

    Optimizing workflows for the next 3 months with AI implementation

    Week Activity Current Process AI Tool Integration Expected Improvement
    Month 1: Assessment and Pilot Testing
    Week 1 Order Processing Manual data entry of customer orders Test UiPath for automating order entry Reduce time spent on data entry by 50%
    Week 2 Customer Communication Responding manually to email inquiries Test ChatGPT for drafting email replies Faster response times for FAQs
    Week 3 Report Generation Manual consolidation of data from spreadsheets Test Notion AI for generating reports Save 30% of time spent on reporting
    Week 4 Document Management Manual sorting/scanning of documents Test DocuChat for document organization Improved document retrieval efficiency
    Month 2: Full Integration and Training
    Week 5 Order Processing Automate order entry using UiPath Train staff on using UiPath workflows Achieve 80% automation for order entry
    Week 6 Customer Communication Automate email responses using ChatGPT Set up email templates with ChatGPT Reduce email handling time by 40%
    Week 7 Report Generation Introduce automated reporting with Notion AI Train staff on report customization Generate reports 2x faster
    Week 8 Document Management Implement document categorization with DocuChat Organize past records into the new system Reduce search time for documents by 50%
    Month 3: Optimization and Scaling
    Week 9 All Activities Monitor AI usage and collect feedback Adjust workflows based on performance data Identify areas for further improvement
    Week 10 Order Processing Fine-tune UiPath workflows Optimize order entry templates Achieve 90% process efficiency
    Week 11 Customer Communication Refine ChatGPT email responses Update response templates with FAQs Further reduce response times
    Week 12 Final Review Consolidate performance metrics Prepare a report on 3-month outcomes Present final ROI and next steps